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Is your email signature in compliance?

By Colin Davitt

Use this post to update your email signature before school starts. Be advised, if you have images in your signature they need to be removed.

While images make the signature pop, the text inside can not be read by assistive technology. 

What does this mean? If you have your name and contact information inside the image it is inaccessible to anyone using assistive technologies on their devices.

All district emails sent by you must contain your email signature. This includes your laptop, iPad, mobile, etc. 

Follow the directions below to create your signature on your laptop and mobile device(s). If you are an elementary or middle school teacher that was assigned an iPad, you must add the signature to that device as well.

Note: You must use the gmail app on your mobile devices. The built-in mail app will not work for district email. This includes district iPads. In addition, you are required to use a passcode and/or face ID when accessing district information on any mobile device.

Below are the templates to follow when creating signatures on your devices.

Teachers

If you do not know your plan time or extension, we recommend adding an x as a placeholder.

Support Staff
If you do not know your extension, we recommend adding an x as a placeholder.

Below are the how-tos for adding signatures to the browser and your mobiles.

Browser - Do First

Android - Do Second
Open your email in the browser. Send yourself an email.
Open the email you just sent on your phone.
Copy your email signature.

Return to your inbox and then click on the hamburger icon in the upper left.

Scroll to the bottom and click on Settings.

Click on your district email.

Scroll down and click Mobile signature.
Paste your signature.
Remove any extra spaces and links. Mobile signatures still do not support links.
Click OK to save your new signature.

Apple - Do Second
1. Open the email you sent to yourself from the browser and copy the whole signature.
2. Click the three lines in the upper left. These are hidden in this image by the flyout menu.
3. Scroll down and click Settings.

Click your district email.


Click Signature settings.

Toggle signature on.
Paste your copied signature.

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